Before switching to WorldView, Dakota Premium Hardwoods had worked with another vendor to automate their AP processes. Unfortunately, the other vendor didn’t deliver. They couldn’t integrate their AP solution with Dakota Premium Hardwood’s ERP software and their team couldn’t be reached for support when needed.

After the poor experience with this vendor, they evaluated several other solutions and selected WorldView’s AP automation solution. The AP system implementation with WorldView went smoothly. 

WorldView implemented an AP automation solution based on the AP department’s requirements that worked seamlessly with Agility, eliminating manual processes from the AP workflow. 

Dakota Premium Hardwoods has seen a positive transformation in its processes since implementing WorldView’s AP automation.

Time Saving and Automation

AP processes that once took one and a half to two hours a day — not including the time it took to enter data into Agility — are now done automatically, saving hours of time.

With WorldView’s AP automation solution, Dakota Premium Hardwoods has eliminated manual processes from its AP workflow, such as manually retrieving invoices via email, coding them, and then sending them to all the branches for approval. Plus, because WorldView’s AP software works seamlessly with Agility, it has expedited the AP workflow. The AP solution has not only resulted in significant time savings but has also enhanced the accuracy of the AP process.

Increased Collaboration

In addition to speeding up the AP workflow, WorldView’s AP automation software has also enhanced collaboration among the AP team members and managers. Before implementing AP automation, the AP team members couldn’t easily keep track of each other’s progress on tasks. They used to have to contact each other for updates. The AP team members also couldn’t easily track how long it took managers to approve invoices, often leading to delayed approvals and late payments. This resulted in missing out on important discounts from their vendors.

WorldView’s automation solution has enabled the AP team members to collaborate in real-time via an intuitive centralized dashboard. They can easily view each other’s progress and see all the invoices that managers are yet to approve via the dashboard. 

This real-time collaboration has promoted transparency. It has also enabled the AP accountant to send timely reminders to the branch and operation managers to approve the invoices before the due date or discount date, eliminating late approvals and payments.

Room for Company Expansion

Like many businesses, Dakota Premium Hardwoods plans to expand its reach by opening more branches in other states. Without AP automation, the company would need to recruit more people to join the AP department. However, by leveraging WorldView’s AP automation solution, the company won’t need to hire more personnel — WorldView’s AP automation solution will scale as the business grows.

Seamless Implementation

Dakota Premium Hardwoods’ AP team was pleased with how WorldView handled the implementation process. The implementation went smoothly, and the AP team appreciated the WorldView team’s attention to detail and prompt response time when they needed assistance.